Privacy Policy - Eligibility Space

Last Updated: 10 February 2026

Introduction

Eligibility Space ("we," "our," or "us") respects your privacy and is committed to protecting your personal data. This privacy policy explains how we collect, use, and safeguard information when you visit our website or engage with our services.

This policy applies to all visitors and users of eligibilityspace.com and describes your privacy rights under applicable Polish and European Union data protection regulations, including the General Data Protection Regulation (GDPR).

Data Controller

The data controller responsible for your personal information is:

Eligibility Space
Grójecka 208
02-390 Warszawa, Poland
Email: info@eligibilityspace.com
Phone: +48 22 570 24 01

Information We Collect

Information You Provide

We collect personal information that you voluntarily provide when you:

Fill out contact forms on our website
Subscribe to our communications
Engage with our consultancy services
Communicate with us via email or phone

This information may include your name, email address, phone number, company name, job title, and any other information you choose to provide in your messages to us.

Automatically Collected Information

When you visit our website, we automatically collect certain information about your device and browsing activity, including:

IP address and general location information
Browser type and version
Pages visited and time spent on pages
Referring website addresses
Device information (operating system, screen resolution)

This information is collected through cookies and similar tracking technologies. Please see our Cookie Policy for more details.

How We Use Your Information

We use the information we collect for the following purposes:

To respond to your inquiries and provide information about our services
To communicate with you about consultancy engagements
To improve our website functionality and user experience
To analyze website traffic and usage patterns
To comply with legal obligations and protect our legal rights
To prevent fraud and enhance website security

Legal Basis for Processing

Under GDPR, we process your personal data based on the following legal grounds:

Consent: When you provide explicit consent for us to process your information
Contractual necessity: When processing is necessary to fulfill our contractual obligations to you
Legitimate interests: When we have legitimate business interests that do not override your privacy rights
Legal obligations: When we must process data to comply with legal requirements

Data Sharing and Disclosure

We do not sell, rent, or trade your personal information to third parties. We may share your information only in the following circumstances:

Service providers: With trusted third-party service providers who assist us in operating our website and conducting our business, subject to confidentiality agreements
Legal requirements: When required by law, court order, or governmental authority
Business transfers: In connection with any merger, sale of company assets, or acquisition
Protection of rights: When necessary to protect our rights, property, or safety, or that of our users or others

Data Retention

We retain your personal information only for as long as necessary to fulfill the purposes outlined in this privacy policy, unless a longer retention period is required or permitted by law. When determining retention periods, we consider:

The nature and sensitivity of the personal data
The purposes for which we process the data
Legal and regulatory requirements
Our legitimate business interests

Your Privacy Rights

Under GDPR and Polish data protection law, you have the following rights regarding your personal information:

Right of access: Request copies of your personal data
Right to rectification: Request correction of inaccurate or incomplete data
Right to erasure: Request deletion of your personal data under certain circumstances
Right to restrict processing: Request limitation of how we use your data
Right to data portability: Request transfer of your data to another organization
Right to object: Object to processing of your personal data
Right to withdraw consent: Withdraw previously given consent at any time

To exercise any of these rights, please contact us at info@eligibilityspace.com. We will respond to your request within one month.

Data Security

We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include:

Encryption of data in transit and at rest
Regular security assessments and updates
Access controls and authentication procedures
Employee training on data protection practices

However, no method of transmission over the internet or electronic storage is completely secure. While we strive to protect your personal information, we cannot guarantee absolute security.

International Data Transfers

Your personal information is primarily processed and stored within the European Economic Area (EEA). If we transfer data outside the EEA, we ensure appropriate safeguards are in place, such as standard contractual clauses approved by the European Commission.

Children's Privacy

Our services are not directed to individuals under the age of 18. We do not knowingly collect personal information from children. If we become aware that we have inadvertently collected information from a child, we will delete it promptly.

Changes to This Privacy Policy

We may update this privacy policy periodically to reflect changes in our practices or legal requirements. We will notify you of any material changes by posting the updated policy on our website with a new "Last Updated" date. Your continued use of our services after such changes constitutes acceptance of the updated policy.

Contact Us

If you have questions, concerns, or requests regarding this privacy policy or our data practices, please contact us:

Eligibility Space
Email: info@eligibilityspace.com
Phone: +48 22 570 24 01
Address: Grójecka 208, 02-390 Warszawa, Poland

Supervisory Authority

You have the right to lodge a complaint with the Polish data protection supervisory authority:

Urząd Ochrony Danych Osobowych (UODO)
ul. Stawki 2
00-193 Warszawa, Poland
Website: uodo.gov.pl